Hint

Billing is either cash (paid amount = total amount of the bill) or credit (paid amount is nil). In case you sold on credit, you can use Business Accounting to proceed payments received from customers.

Receiving payments from customers

What happens to customers who purchased goods on credit ? There is a means, when they come and pay, to enter their payments. Business Accounting lets you specify which customer it is, and, once you specify the customer, it will show a list of unpaid invoices for that customer, to which you can allocate payments. A customer need not pay the whole amount due on an invoice. There can be part payments. The customer can also pay for several invoices at a time.

The software will automatically add all the figures, and the total should tally with the sum received.

Clicking on the receipt button will produce a printout of the receipt. The amount is written out in words on the receipt, as we do on conventional receipts. The customer can also see how the payments are allocated.

Press on the customers, sales,cash receipt,

Select cash Receipt and press Enter

Enter the Date

Enter the account number

For example, 1103, the account number of the cash register in the General Ledger.

Cust Id

Enter the code for the customer for whom the receipt is being processed.

Cheque No.

To be used if the customer is paying by cheque.

All unpaid (or unallocated) invoices belonging to that customer is displayed in the bottom part of the window once you enter the customer number. All you have to do is to enter the amount paid in the "Applied" column. In case there are no previous invoices, as would be the case if the customer is making an advance payment, you can still enter the amount in the Applied field: B/A will generate an invoice reference for it, called "advance".

You can print a receipt by clicking on the Document icon. A sample is shown below.