The software will automatically add all the figures, and the total should tally with the sum received.
Clicking on the receipt button will produce a printout of the receipt. The amount is written out in words on the receipt, as we do on conventional receipts. The customer can also see how the payments are allocated.
Press on the customers, sales,cash receipt,
Select cash Receipt and press Enter
Enter the Date
Enter the account number
For example, 1103, the account number of the cash register in the General Ledger.
Cust Id
Enter the code for the customer for whom the receipt is being processed.
Cheque No.
To be used if the customer is paying by cheque.
All unpaid (or unallocated) invoices belonging to that customer is displayed in the bottom part of the window once you enter the customer number. All you have to do is to enter the amount paid in the "Applied" column. In case there are no previous invoices, as would be the case if the customer is making an advance payment, you can still enter the amount in the Applied field: B/A will generate an invoice reference for it, called "advance".
You can print a receipt by clicking on the Document icon. A sample is shown below.